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To Organize a PTA, PTSA, SEPTA, or other local unit, follow these
steps:
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CONTACT THE CT PTA OFFICE
 | Contact the CT PTA State Office for guidelines and assistance in
organizing your local unit. You can contact us via telephone
or e-mail. You can also contact the Region
Director for your region, who can assist you. |
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FORM A PLANNING COMMITTEE
| Identify what type of PTA you want to organize.
There are many types of PTA units and membership options (PTA, PTSA,
SEPTA, etc.) - click here for more
information. |
| Identify individuals interested in forming a PTA.
Set a time and place
for a planning meeting. |
| Ask a state PTA representative to address your planning meeting
attendees
A PTA representative will be helpful in making sure that your group meets
the eligibility requirements to become a PTA, be able to provide information and materials about PTA,
and explain the necessary procedures for organizing. |
| Form a planning committee
Select a chair and a secretary from among the attendees at the meeting to undertake
responsibilities temporarily, until officers can be elected. |
| Organize temporary committees
Committees such as bylaws, nominations, publicity
and hospitality will be helpful for planning your organizational meeting. Set a date for
the organizational meeting to actually form and
charter the new PTA unit. |
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PUBLICIZE THE ORGANIZATIONAL MEETING
| Distribute notices of the organizational meeting to all parents,
teachers and other school staff, community members, and business people. Also
put a notice in the local newspaper and contact other media sources. |
| Make personal calls to parents, teachers, and other prospective members
and
place notes in school staff members’ mailboxes to remind them of the meeting
date. |
| Survey your community to find individuals willing to be nominated for
office. |
| Prepare a set of proposed bylaws
to distribute at the meeting. Work
with a state PTA representative who can help you follow state PTA guidelines
for writing bylaws for you local unit. |
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AT THE ORGANIZATIONAL MEETING
| Call the meeting to order.
The chair of the planning committee
explains the purpose of the meeting and introduces speakers who explain the
policies and purposes of the PTA. Include representatives of the state,
region, or PTA council. |
| Move to organize.
The chair calls for a motion to organize a local
PTA. The PTA is officially established when a motion is made, receives a
second, and is carried by a majority vote. |
| Distribute and present bylaws.
A member of the temporary bylaws
committee reads the proposed bylaws and calls attention to articles and
sections required for all local PTA units. The committee member then moves
their adoption. Each article is then read separately so that amendments, if
any, can be considered and acted on. As each amendment is offered, it is
stated by the committee member, debated, and voted on immediately. A majority
vote is required for adoption. Final motion is made to adopt bylaws as
amended. |
| Hold a short intermission and enroll members.
On payment of dues
(amount determined during adoption of the bylaws) people become charter
members of the new PTA. An accurate list of members should be kept. |
| Call for nominating committee report and nominations from the floor.
The chair reconvenes the meeting for nominations and elections. All candidates
nominated must be members of the PTA and their consent must be obtained before
their names are submitted for nomination. The election should be by ballot,
unless there is only one nominee, in which case the election may be by voice
vote. Officers should be voted on one by one. Only members may vote. |
| Install newly elected officers.
The State, Region or Council PTA
representative would be an appropriate person to perform the installation. |
| The newly elected president takes the chair and calls for further
business
At this time, determine a date of the first regular meeting, possible
agenda items, etc.) |
| Adjourn the meeting. |
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AFTER YOUR PTA IS FORMED
Members of your board of directors will have several tasks to carry out:
| The Secretary – sends dues (state and national portions only),
bylaws, and other required information to the state PTA office or designated
state PTA officer. After meeting all criteria set by the state PTA, the new
PTA will receive its charter. |
| The Officers – examine and distribute materials sent by the state
PTA. The packet contains a selection of state and national PTA publications,
membership cards, and orientation materials for the new local PTA unit. |
| The President – calls a meeting of the newly elected officers to
make plans for operation of the new PTA and to establish committees and set
goals. |
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[ Up ] [ All About Officer Information Sheets ] [ Computer-Based PTA Training ] [ Tools for Building a PTA Web Site ] [ How to Start a PTA ] [ Insurance (Liability & Bonding) ] [ Leadership Training ] [ Member Area & Email List Signup ] [ Membership Development Calendar ] [ Membership Options (PTSA, SEPTA, etc.) ] [ Membership Statistics ] [ Officer Roles & Responsibilities ] [ PTA, PTO, What's the Difference? ]
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